Triggers

Schedule

Schedule starts a flow on a timetable, so it runs by itself: every hour, every day, a few times a day, every week, every month, at exact cron times, or just once. Times are in the time zone you pick, public holidays and dates you list can be skipped, and the panel shows the next three runs before you deploy.

In the editor: Starts the flow on a timetable.

Settings

Runs

Pick one

How often the flow runs. The choice decides which settings come next.

Now, when I deploy
Once One run on a date you pick, then the flow is done.
Every 5 minutes At :00, :05, :10 and so on: 288 runs a day, for things that change fast, such as ships near a berth or road closures in the morning rush.
Every 15 minutes At :00, :15, :30 and :45: 96 runs a day.
Every 30 minutes At :00 and :30: 48 runs a day.
Every hour Every hour to every 12 hours, at the minute you pick.
Every day At one time, on the days you tick.
Several times a day At a list of times, on the days you tick.
Every week On one day of the week, at one time.
Every month On one day of the month (or the last day), at one time.
Custom (cron) Five fields, like 0 9 * * 1-5 for 09:00 on weekdays.

Date

A setting

The flow runs once, on this day at the time below, and then stops.

Needed before the flow can run.

Repeat every

Pick one

For Every hour: the gap between runs, from 1 to 12 hours.

Counted from midnight in the time zone below. For example, every 6 hours at :15 runs at 00:15, 06:15, 12:15 and 18:15.

1 hour
2 hours
3 hours
4 hours
6 hours
8 hours
12 hours

Minutes past the hour

Pick one

For Every hour: the minute of the hour, so runs do not all start at :00.

On these days

Pick one or more

The days of the week it runs on. Untick the weekend to run on working days only.

Hours

Pick one

For every 5, 15 or 30 minutes and Every hour: all day, or only between two times (From and Until).

All day
Between

From

A setting

Until

A setting

Runs start from the first time up to, not including, the second, in the time zone below. Until earlier than From runs through the night.

At these times

Text

Separate the times with commas, in the time zone below. Up to 24 a day, at least 5 minutes apart.

Needed before the flow can run.

Cron expression

Text

Five fields: minute, hour, day of month, month, day of week (0 or 7 is Sunday). Lists (1,15), ranges (1-5) and steps (*/20) work; runs are at least 5 minutes apart. The 29th of February runs on the 28th in years without one.

Needed before the flow can run.

Day of the week

Pick one

For Every week: the day it runs.

Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday

Day of the month

Pick one

Pick Last day to run at month end, or a weekday such as First Monday or Last Friday. Days 29 to 31 are left out because not every month has them.

Pick from 43 choices.

Time

A setting

Live flows start within a few minutes of this time.

Time zone

A setting

Every time in this block is in this time zone, so 07:00 means 07:00 where your team is.

Skip

Pick one

Leave out public holidays of a country: a run due that day is skipped and the next one runs as usual.

Nothing
Public holidays

Holidays of

Pick one

Whose public holidays to skip. 51 countries for 2026 to 2028.

Pick from 51 choices.

Also skip these dates

Text

Optional. Dates as year-month-day, separated by commas.

What comes out

Each item that leaves the block carries these fields, to use in the blocks after it as {{field}}.

Nothing of its own

Schedule starts the run; the block after it brings the items (a Map business scan, a table in My data, Job postings...).

flow: The flow’s name, for the subject of an email or the top of a message.
date: The day of the run.

How to use it

Sales

New places every morning, only new

Every day at 07:00: the morning list is in the inbox before the team starts.

FMCG distribution

The weekly route sheet

A beverage distributor in Chicago plans its routes on Monday morning and wants every shop that opened during the week on the sheet first.

Before: A coordinator rebuilt the list by hand every Sunday night.

With the flow: The sheet is up to date when the planners open it on Monday.

Facilities and field service

Rain warning for site teams

A facilities company runs 40 outdoor sites and wants a warning on working days before rain, not after.

On these days skips the weekend, so nobody is messaged on their day off.

Government and cities

Road closures, three times a day

A city operations room wants a fresh list of closures and roadworks before the morning, midday and evening peaks.

Several times a day runs at exact times, not every few hours, so each run lands just before a peak.

Marketing agencies

A launch report on the day

An agency wants one map of every competitor around a client’s new branch, made once on launch day.

Once runs on the date you pick and then the flow is done, so nothing runs again by mistake.

Banking and payments

Monthly merchant review

A payments company reviews its merchants on the first working morning of each month.

Before: An analyst checked a sample of merchants by hand, a few each month.

With the flow: Every merchant is checked on the map each month, and the closed ones are flagged.

Telecom

Closures near tower sites in working hours

A telecom operator wants its field team to hear about road closures near its tower sites, every 20 minutes during the working day only.

A cron line says what the other choices cannot: every 20 minutes, from 07:00 to 18:59, Monday to Friday.

Retail

Competitors near my stores, every Monday

A weekly timetable keeps the report regular without anyone pressing Run.

Hospitality

Nothing on public holidays

A hotel group sends a daily list of new restaurants to its concierges, but not on public holidays when the desks are closed.

Skip public holidays passes over the holiday; the list on the next day still has only what is new.

Good to know

Every 5, 15 or 30 minutes and Every hour can run on some days only and between two times, for example every 15 minutes from 08:00 to 18:00, Monday to Friday. Until earlier than From runs through the night.
Beside Deploy the editor shows about how many credits a month the flow would use live: the runs its timetable makes in 30 days, at the cost of its last real run. It turns red above 20,000 or above your credits; set a monthly credit limit to cap it.
A schedule runs only while the flow is live. Deploy it to start; pause it to stop.
Live flows start within a few minutes of the time set, not to the second.
Runs are at least 5 minutes apart, whatever the timetable says.
Every run that finds something uses credits, and every 5 minutes is 288 runs a day: put Only new after the data block, so only what changed goes on, and set a monthly credit limit when you deploy.
Now, when I deploy runs the flow straight away, once; Once runs on a date. After either, the flow is done; deploying again needs a new date.
Holidays that follow the moon (Eid and others) are approximate: governments announce the dates each year. Add exact dates under Also skip these dates.
A 29 February in a cron line runs on the 28th in years without one.
Each run appears in the flow’s history with what it found and what it sent. If a scheduled run fails, the flow’s owner gets an email (at most one a day).

Works well with

Area of interest: Sets where the flow looks: countries, cities or specific places, or areas you draw on a map.
Map business scan: Finds businesses on online maps live: name, category, rating, address, phone, website and whether it is open.
Only new: Lets through only the items this flow has not found before, so a daily flow sends only what is new.
My data: Brings in a table you uploaded or a list you saved on the My data page: your stores, customers, target accounts or sites.
Weather forecast: The weather forecast (Open-Meteo, from national weather services) for up to 16 days: temperature, rain, wind and UV.
Email: Sends one email per run with all the items, or one email per item.

Templates that use it

New outlets to CRM: New restaurants and cafes as leads in your CRM every morning, with a brief for the reps.
Shops that just closed: units to rent: Shops that closed this week, each a unit that may soon be free for your next store.
Companies hiring near you: Companies hiring sales staff near you, with phone, website and rating.
Nearest ambulance to each accident: Every accident in your city matched to the nearest of your ambulances, every hour.
New places every morning, only new: New places of your type in your city every morning, only the new ones, ranked by xMap AI.
Watch new competitors: Competitors that opened in your city since yesterday, every morning.
How customers rate competitors: How customers rate your competitors, every week, the weakest first.
What opens near my stores: New places opening within 1 km of each of your stores, every week.
Watch my target accounts: Check your target accounts every week and get told what changed.
Where to open next: Areas of your city scored for a new branch, every week, on a map.
New companies hiring, daily: New companies hiring every morning, only the ones not seen before.
Ships entering my zone: An email when a ship enters or passes through your zone, every hour.
Weekly satellite picture of a site: The latest clear satellite picture of a site, every week.
New homes with no supermarket yet: New apartment buildings with no supermarket nearby, scored as places for your next store.
Decision makers at new cafes: New cafes scored by xMap AI, with the owner and managers from Apollo.
Growing companies and who buys there: Growing companies, sized with Apollo, with their purchasing managers.
Big employers near my office, and who runs it: The biggest employers around your office, with their office and facilities managers, in Slack.
Who runs the businesses around my stores: Who runs the restaurants and cafes around your stores, every week.
Who lives around new places: The new cafes in your city with the people living around each.
Rain alert for my city: An email only on days when rain is expected in your city.
Road closures in my city: Road closures and roadworks in your city, every morning.
New businesses in my territory, researched, into HubSpot: Every new business in your territory, scored, with the decision maker, straight into HubSpot.
Morning call list with decision makers and call notes: The 20 best clinics to call today, with the owner or director, in a sheet.
New businesses routed by size: key accounts to Slack, the rest to a sheet: New businesses scored and routed by size: the established ones to key accounts, the rest to inside sales.

And 913 more in the template gallery.

Stories with it

First through every new bakery's door (Food distribution)
A second ramen shop where the lunch crowd is (Restaurants)
Every new bar on a rep’s list by Monday (Craft beer)
The morning a rival slips, she knows (Phone repair)
Better beans for the cafes that need them (Coffee roasting)
Three days’ warning before the wind (Event catering)
A pop-up spot that sells out the drop (Sneakers and streetwear)
Six beaches, one van, the right one each morning (Gelato van)
Water on the shelves before the heat arrives (Supermarkets)
New stores where people reach for reading glasses (Eyewear retail)
Two hundred dealers, checked every Sunday night (Luxury watches)
Every restaurant her cargo bike can reach (Fresh pasta)

Help articles

Build your first flow in ten minutes: From a blank page to a flow that emails you a ranked list every morning.
How a flow works: Triggers, items, fields and the order blocks run in.
Schedules: Every few minutes, daily, weekly, custom, with working hours and holidays.

Guides and terms

How to find new businesses in a city every morning: A daily list of newly listed businesses of a type, ranked, in your inbox.
How to monitor road closures near your sites: Every few minutes, the incidents that affect your sites or fleet.
How to collect a list from a website that has no export: A directory, portal or catalogue read for you every week, with only the new entries sent on.

Industries that use it

B2B sales · Retail & franchise · Restaurants & cafes · Real estate · FMCG & distribution · Marketing & agencies · Recruiting & staffing · Logistics & delivery · Government & cities · Investors & consultants · Healthcare & pharma · Hotels & tourism · Banking & lending · Energy & EV · Construction & facilities · Telecom · Automotive & mobility · Education & training · Agriculture & food supply · Fitness, beauty & wellness · Law & professional services · Media & publishing · Events & venues · Non-profits & humanitarian · Security & emergency services · Environment & climate · Ports & shipping · E-commerce & D2C · Manufacturing & industrial · Software & tech · Sports clubs & leagues · Pet care & veterinary · Home services & trades · Food delivery & quick commerce · Airports & aviation · Mining, oil & gas · Public transport · Water & waste utilities · Insurance · Fishing & aquaculture

Try it

Build a flow with Schedule on the home page, no account needed, or book a call. Try it live