Staffing agency engine: who is hiring and why

What it does

Every weekday: companies posting frontline and skilled jobs, one per company, sized with Apollo, researched by an AI agent (other openings, branches), scored by xMap AI, the good ones with their HR lead and a personal intro, into HubSpot and your inbox.

In one sentence: Mon–Fri at 08:00, in Chicago, Dallas and Atlanta, find companies hiring for “operations”, remove duplicates, look each one up on online maps, add their company details from Apollo, let the AI agent answer, score and rank them with xMap AI, keep those where fit score ≥ 65, find the HR Manager, Operations Manager and General Manager with Apollo, write a summary of each with xMap AI, then create contact in HubSpot and email the list to you.

Why it is useful

Agencies win when they call the right employer with the right offer. Each morning brings employers ranked by how much help they need, with the person to call and what to say.

Who it is for

Recruiting & staffing. Recruiters and staffing agencies who find employers that are hiring and the people who decide. Every use case for recruiting & staffing

Best use cases

• A staffing agency
• A recruitment process outsourcing firm
• A training company selling to employers

What each run gives you

• Contacts in HubSpot
• A personal intro per HR lead
• An email of employers to call

The time it saves

Mon–Fri at 08:00. Doing the same work by hand takes about 150 minutes each time; it runs about 22 times a month, so it saves about 40 hours a month (an estimate). It is advanced: 13 blocks and 2 tools.

The flow, block by block

1. Every weekday morningTrigger · ScheduleStarts the flow on a timetable.
2. My citiesWhere · Area of interestSets where the flow looks: countries, cities or specific places, or areas you draw on a map.
3. Job postings this weekxMap data · Job postingsLive job postings: who is hiring, for what, and where.
4. One per companyLogic · Remove duplicatesKeeps one of each item when the same one arrives more than once, for example from two searches that overlap.
5. Find each companyxMap data · Map business scanFinds businesses on online maps live: name, category, rating, address, phone, website and whether it is open.
6. Company size from ApolloYour data · ApolloThe people to talk to at each company, and the company’s details, from your own Apollo account (apollo.io): decision makers by job title with their LinkedIn and work email; or the company’s size, industry, revenue and LinkedIn page; or a person from their email.
7. Research each employer with the AI agentxMap AI · AI agentAn AI agent: for each incoming message it thinks, uses the blocks you link to its Tools port (data, xMap AI, lookups, your tables, other flows, apps), remembers the conversation and writes an answer in {{reply}}.
8. Its job postingsxMap data · Job postingsA tool the AI agent uses when it needs itLive job postings: who is hiring, for what, and where.
9. Its branches aroundxMap data · Nearby placesA tool the AI agent uses when it needs itPlaces around a point from xMap’s own places database (300M+ places, refreshed every month): pick the types of place (more than 5,000, such as Restaurant, Cafe, Pharmacy, Hospital or Gas station, or a whole group of them) and how far to look.
10. Score them as clientsxMap AI · xMap LLMTell the AI what to do in plain words.
11. Fit score ≥ 65Logic · FilterKeeps only the items that match a rule.
12. Their HR lead, from ApolloYour data · ApolloThe people to talk to at each company, and the company’s details, from your own Apollo account (apollo.io): decision makers by job title with their LinkedIn and work email; or the company’s size, industry, revenue and LinkedIn page; or a person from their email.
13. Write a personal introxMap AI · xMap LLMTell the AI what to do in plain words.
14. Add the contacts to HubSpotApp · HubSpotPowerful CRM that offers tools for sales, customer service, and marketing automation.
15. Email me the listAction · EmailSends one email per run with all the items, or one email per item.

Every block can be changed after you use the template: the city, the type of place, the score, where the results go.

Use it now

Answer a few questions, enter your work email, and it runs in your own account, kept running until you pause it. Use this template.