No outdoor event rained out all season
Amara is events director at one of Dakar’s largest event agencies. Her team runs outdoor weddings and launches along the Corniche.
Listen to the story:
The challenge
In the rainy season, a storm can wash out an event in an hour. Today she checks the weather the night before and phones every supplier in a panic. Twice this year, the tents arrived after the guests.
How the flow works
With xMap Flows, Amara built Sentinel. Sentinel is an AI employee: a flow of 7 blocks.
Two days before each event in the team calendar,
Two days before each event (Google Calendar event)
Sentinel looks up the venue in her table,
The venue’s details (Match with my table)
checks the forecast for that day,
That day, at the venue (Weather forecast)
and if rain or strong wind is coming,
Rain or strong wind? (Branch)
writes a plan B,
Plan B for the crew (xMap LLM)
posts it to the crew,
Warn the crew (Slack)
and books a tent check the day before.
Book the tent check (Google Calendar)
What it solves
- Last-minute checks: solved by Google Calendar event and Weather forecast
- Panic calls at night: solved by Branch and xMap LLM and Slack
- Tents after the guests: solved by Google Calendar
The result
On Thursday, Sentinel sees a storm coming for Saturday’s beach wedding in Ngor. The crew has the plan B by noon, the tents are up on Friday, and the bride never knows. This season, not one event has been rained out.
Amara still can’t stop the rain. She just sees it coming two days early.
An illustrative scenario: the figures are modelled to show what the flow produces, not a customer's results.
The flow, block by block
- 1
Two days before each event
Google Calendar event · Calendar event
Starts the flow when something happens in Google Calendar: a new record, a message, a change.
- 2
The venue’s details
Looks each incoming item up in one of your tables or saved lists (My data), for example your customers.
- 3
That day, at the venue
The weather forecast (Open-Meteo, from national weather services) for up to 16 days: temperature, rain, wind and UV.
- 4
- 5
- 6
- 7
Templates to build it
Ready-made flows with the same blocks. Open one, change the city and the kind of place, and run it.
- Pool and terrace plan for each resort, every morningA weather plan for the pool and terrace at each resort, every morning.
- Heat plan for an outdoor festivalA heat plan for every festival day: water, shade and when to pause.
- Rainy weekend: staff the right storesA weekend staffing note for each store from the forecast.
- Weather-triggered ads by cityA weather-matched ad line for each city every morning.
- Weather-driven promotions per storeA promotion idea for each store when heat or rain is coming.
- Rain coming: push delivery at the right branchesWhen rain is expected, branch managers get a WhatsApp to push delivery promos.
Industries
Learn how it works
- How to build a B2B lead list from the mapEvery business of a type in your territory, with contacts, scored, in a sheet or CRM.
- Location intelligenceUsing where things are, and what is around them, to make business decisions.
- Site selectionChoosing where to open a store, branch, clinic or facility.
- Build your first flow in ten minutesFrom a blank page to a flow that emails you a ranked list every morning.
- How a flow worksTriggers, items, fields and the order blocks run in.
- Enrich a list onceA CSV of addresses or companies back with phone, website, rating and an AI score.
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Build this flow on your own city
Run a live search on the home page without an account, or let Ask xMap build the flow from one sentence.