Heat plan for an outdoor festival
A heat plan for every festival day: water, shade and when to pause.
What it does
Every morning of the festival: the hour-by-hour temperature and UV at the site, a heat plan by xMap AI (water points, shade, medical tent, when to pause), posted to the operations channel.
In one sentence: Every day at 06:30, in Abu Dhabi, get the 1-day weather forecast, write a report with xMap AI, then send message to a channel in Slack and email the list to you.
Why it is useful
Heat is the biggest risk at summer festivals. A plan from the hourly forecast keeps people safe.
Who it is for
Events, venues & exhibitions. Venues, event organisers, exhibition companies and wedding planners filling dates, booking suppliers and keeping guests safe. Every use case for events & venues
Best use cases
- A summer festival
- A marathon organiser
- An outdoor concert
What each run gives you
- A Slack post
The time it saves
Every day at 06:30. Doing the same work by hand takes about 30 minutes each time; it runs about 30 times a month, so it saves about 15 hours a month (an estimate). It is easy: 6 blocks.
The flow, block by block
- Every morningTrigger · ScheduleStarts the flow on a timetable.
- The festival siteWhere · Area of interestSets where the flow looks: countries, cities or specific places, or areas you draw on a map.
- Hour by hour at the sitexMap data · Weather forecastThe weather forecast (Open-Meteo, from national weather services) for up to 16 days: temperature, rain, wind and UV.
- Write the heat planxMap AI · xMap LLMTell the AI what to do in plain words.
- Post it to #festival-opsApp · SlackChannel-based messaging platform
- Email me the resultsAction · EmailSends one email per run with all the items, or one email per item.
Every block can be changed after you use the template: the city, the type of place, the score, where the results go.
Use it now
Answer a few questions, enter your work email, and it runs in your own account, kept running until you pause it. Use this template.
How to set it up
- Build your first flow in ten minutes: From a blank page to a flow that emails you a ranked list every morning.
- Enrich a list once: A CSV of addresses or companies back with phone, website, rating and an AI score.
- Weather forecast: Up to 16 days for each place or city.
- Score, rank and label with xMap LLM: A score and a reason for every result, in your words.
- How to get rain alerts for your sites: A message when rain is forecast where it matters.
- Location intelligence: Using where things are, and what is around them, to make business decisions.
- Site selection: Choosing where to open a store, branch, clinic or facility.
More for Events, venues & exhibitions
- Exhibitors for my trade show: companies hiring sales: Companies hiring sales in your show’s industry, sized, with the marketing manager.
- New offices near my venue, for corporate events: New offices near your venue, scored, with the person who books events.
- My wedding vendor shortlist, kept fresh: The top florists, photographers, caterers and DJs near your venue, in one sheet.
- Hotels near the convention centre for room blocks: Hotels near the convention centre, best-rated first, for room blocks.
- Caterers to add to my preferred list: Well-rated caterers near your venue, approved for your preferred list.
- Brands expanding near my venue, for sponsorships: Brands opening branches near your venue, with a sponsorship idea.