Expansion committee pack, every month

What it does

Every month: every block of your cities scored for a new store (people, competition, anchors, roads), the best 20 investigated by an AI agent, ranked by xMap AI, approved by your admins, then saved to a sheet, emailed as a committee pack and mapped.

In one sentence: Monthly on the 1st at 08:00, in Sydney and Melbourne, count who lives around, keep those where population ≥ 400, count the supermarkets, hypermarkets and grocery stores within 1 km of each, work out new fields, sort them by people_per_store and keep the top 20, let the AI agent answer, score and rank them with xMap AI, write a report with xMap AI, wait for approval, then add row in Google Sheets, email the list to you and show them on a map.

Why it is useful

Expansion committees decide on a few slides that took weeks to make. This flow rebuilds the pack every month from live data, investigates each spot like an analyst would and waits for your approval before it goes out.

Who it is for

Retail & franchise expansion. Expansion, real estate and network planning teams deciding where the next store or franchise goes. Every use case for retail & franchise

Best use cases

• A supermarket chain planning a year of openings
• A pharmacy group
• A franchise development team
• A real estate fund pitching sites to retailers

What each run gives you

• A committee pack by email
• A shortlist sheet
• A map coloured by score
• An approval step

The time it saves

Monthly on the 1st at 08:00. Doing the same work by hand takes about 900 minutes each time, so it saves about 40 hours a month (an estimate). It is advanced: 14 blocks and 3 tools.

The flow, block by block

1. On the 1st of every monthTrigger · ScheduleStarts the flow on a timetable.
2. My citiesWhere · Area of interestSets where the flow looks: countries, cities or specific places, or areas you draw on a map.
3. People in every block of the cityxMap data · DemographicsWho lives in an area: the number of residents, men and women, and nine age groups, from xMap’s population grid (hexagons of about 0.1 km², about 100 countries).
4. Blocks where people liveLogic · FilterKeeps only the items that match a rule.
5. Competitors around each blockxMap data · Nearby placesPlaces around a point from xMap’s own places database (300M+ places, refreshed every month): pick the types of place (more than 5,000, such as Restaurant, Cafe, Pharmacy, Hospital or Gas station, or a whole group of them) and how far to look.
6. People per competitorLogic · Calculated fieldAdds fields worked out from the others: a number, a text or a yes/no.
7. Best 20 firstLogic · Sort and limitPuts the items in order, and can keep only the first ones: the 10 best rated, the 20 nearest, the highest fit scores.
8. Investigate each spot with the AI agentxMap AI · AI agentAn AI agent: for each incoming message it thinks, uses the blocks you link to its Tools port (data, xMap AI, lookups, your tables, other flows, apps), remembers the conversation and writes an answer in {{reply}}.
9. Who lives around itxMap data · DemographicsA tool the AI agent uses when it needs itWho lives in an area: the number of residents, men and women, and nine age groups, from xMap’s population grid (hexagons of about 0.1 km², about 100 countries).
10. Anchors around itxMap data · Nearby placesA tool the AI agent uses when it needs itPlaces around a point from xMap’s own places database (300M+ places, refreshed every month): pick the types of place (more than 5,000, such as Restaurant, Cafe, Pharmacy, Hospital or Gas station, or a whole group of them) and how far to look.
11. Road incidents around itxMap data · Traffic incidentsA tool the AI agent uses when it needs itRoad closures, roadworks and other incidents on online maps right now, with where they are.
12. Rank the spots with xMap AIxMap AI · xMap LLMTell the AI what to do in plain words.
13. Write the committee packxMap AI · xMap LLMTell the AI what to do in plain words.
14. Committee approvalLogic · ApprovalStops the run until someone says yes.
15. Save the shortlistApp · Google SheetsCreate, edit, and collaborate on spreadsheets online
16. Email me the listAction · EmailSends one email per run with all the items, or one email per item.
17. Show them on a mapAction · Show on a mapShows the results as points on a map, with the area of interest.

Every block can be changed after you use the template: the city, the type of place, the score, where the results go.

Use it now

Answer a few questions, enter your work email, and it runs in your own account, kept running until you pause it. Use this template.