Caterers to add to my preferred list
Well-rated caterers near your venue, approved for your preferred list.
What it does
Every quarter: the best-rated caterers within 10 km of your venue, the new ones only, each with what they do best by xMap AI, approved by the events manager, then added to HubSpot.
In one sentence: Monthly on the 1st at 08:00, in Lyon, find caterers and caterings in the area, keep only new ones, write a summary of each with xMap AI, wait for approval, then create company in HubSpot and email the list to you.
Why it is useful
A preferred list with a few strong caterers protects every event. New ones are checked as they appear.
Who it is for
Events, venues & exhibitions. Venues, event organisers, exhibition companies and wedding planners filling dates, booking suppliers and keeping guests safe. Every use case for events & venues
Best use cases
- A venue with outside catering
- An event planner
- A corporate office manager
What each run gives you
- New leads in HubSpot
The time it saves
Monthly on the 1st at 08:00. Doing the same work by hand takes about 60 minutes each time; it runs about 1 time a month, so it saves about 1 hours a month (an estimate). It is medium: 8 blocks.
The flow, block by block
- On the 1st of every monthTrigger · ScheduleStarts the flow on a timetable.
- Around my venueWhere · Area of interestSets where the flow looks: countries, cities or specific places, or areas you draw on a map.
- CaterersxMap data · Nearby placesPlaces around a point from xMap’s own places database (300M+ places, refreshed every month): pick the types of place (more than 5,000, such as Restaurant, Cafe, Pharmacy, Hospital or Gas station, or a whole group of them) and how far to look.
- Only new onesLogic · Only newLets through only the items this flow has not found before, so a daily flow sends only what is new.
- Describe each caterer with xMap AIxMap AI · xMap LLMTell the AI what to do in plain words.
- Approve the caterersLogic · ApprovalStops the run until someone says yes.
- Add them to HubSpotApp · HubSpotPowerful CRM that offers tools for sales, customer service, and marketing automation.
- Email me the resultsAction · EmailSends one email per run with all the items, or one email per item.
Every block can be changed after you use the template: the city, the type of place, the score, where the results go.
Use it now
Answer a few questions, enter your work email, and it runs in your own account, kept running until you pause it. Use this template.
How to set it up
- Build your first flow in ten minutes: From a blank page to a flow that emails you a ranked list every morning.
- The xMap Flows browser extension: what is around this business: On a company’s website or a place on a map, one click shows its market and the AI employees to hire for it.
- What xMap remembers about your company: Your city, industry and what you sell, filled in for you and always yours to change.
- Ask the map a question: How many of a kind of place, how many people for each, and where the gaps are, answered on the spot.
- How to get rain alerts for your sites: A message when rain is forecast where it matters.
- Location intelligence: Using where things are, and what is around them, to make business decisions.
- Site selection: Choosing where to open a store, branch, clinic or facility.
More for Events, venues & exhibitions
- Exhibitors for my trade show: companies hiring sales: Companies hiring sales in your show’s industry, sized, with the marketing manager.
- New offices near my venue, for corporate events: New offices near your venue, scored, with the person who books events.
- My wedding vendor shortlist, kept fresh: The top florists, photographers, caterers and DJs near your venue, in one sheet.
- Hotels near the convention centre for room blocks: Hotels near the convention centre, best-rated first, for room blocks.
- Brands expanding near my venue, for sponsorships: Brands opening branches near your venue, with a sponsorship idea.
- Scout a city for my next conference: The best venues in a candidate city, with hotels and food nearby.