Scout a city for my next conference
The best venues in a candidate city, with hotels and food nearby.
What it does
When you are choosing a city: its convention centres and event venues, each with the hotels and restaurants within 1 km, scored by xMap AI for a 1,000-person conference and written up as a short venue report.
In one sentence: Monthly on the 1st at 08:00, in Vienna, find convention centers, exhibition and trade centers and conference centers in the area, count the hotels and restaurants within 1 km of each, score and rank them with xMap AI, sort them by fit score and keep the top 5, write a report with xMap AI, then email the list to you.
Why it is useful
Choosing a host city starts with venues. This flow scores them with what surrounds them, for an easy committee decision.
Who it is for
Events, venues & exhibitions. Venues, event organisers, exhibition companies and wedding planners filling dates, booking suppliers and keeping guests safe. Every use case for events & venues
Best use cases
- An association choosing its next host city
- A conference company
- A corporate events team
What each run gives you
- An email with the report
The time it saves
Monthly on the 1st at 08:00. Doing the same work by hand takes about 240 minutes each time; it runs about 1 time a month, so it saves about 4 hours a month (an estimate). It is medium: 8 blocks.
The flow, block by block
- On the 1st of every monthTrigger · ScheduleStarts the flow on a timetable.
- Candidate cityWhere · Area of interestSets where the flow looks: countries, cities or specific places, or areas you draw on a map.
- Convention centres and venuesxMap data · Nearby placesPlaces around a point from xMap’s own places database (300M+ places, refreshed every month): pick the types of place (more than 5,000, such as Restaurant, Cafe, Pharmacy, Hospital or Gas station, or a whole group of them) and how far to look.
- Hotels and restaurants nearbyxMap data · Nearby placesPlaces around a point from xMap’s own places database (300M+ places, refreshed every month): pick the types of place (more than 5,000, such as Restaurant, Cafe, Pharmacy, Hospital or Gas station, or a whole group of them) and how far to look.
- Score each venue with xMap AIxMap AI · xMap LLMTell the AI what to do in plain words.
- Best 5 firstLogic · Sort and limitPuts the items in order, and can keep only the first ones: the 10 best rated, the 20 nearest, the highest fit scores.
- Write the venue reportxMap AI · xMap LLMTell the AI what to do in plain words.
- Email me the listAction · EmailSends one email per run with all the items, or one email per item.
Every block can be changed after you use the template: the city, the type of place, the score, where the results go.
Use it now
Answer a few questions, enter your work email, and it runs in your own account, kept running until you pause it. Use this template.
How to set it up
- Build your first flow in ten minutes: From a blank page to a flow that emails you a ranked list every morning.
- The xMap Flows browser extension: what is around this business: On a company’s website or a place on a map, one click shows its market and the AI employees to hire for it.
- What xMap remembers about your company: Your city, industry and what you sell, filled in for you and always yours to change.
- Ask the map a question: How many of a kind of place, how many people for each, and where the gaps are, answered on the spot.
- Location intelligence: Using where things are, and what is around them, to make business decisions.
- Site selection: Choosing where to open a store, branch, clinic or facility.
- How to find new businesses in a city every morning: A daily list of newly listed businesses of a type, ranked, in your inbox.
More for Events, venues & exhibitions
- Exhibitors for my trade show: companies hiring sales: Companies hiring sales in your show’s industry, sized, with the marketing manager.
- New offices near my venue, for corporate events: New offices near your venue, scored, with the person who books events.
- My wedding vendor shortlist, kept fresh: The top florists, photographers, caterers and DJs near your venue, in one sheet.
- Hotels near the convention centre for room blocks: Hotels near the convention centre, best-rated first, for room blocks.
- Caterers to add to my preferred list: Well-rated caterers near your venue, approved for your preferred list.
- Brands expanding near my venue, for sponsorships: Brands opening branches near your venue, with a sponsorship idea.