Event day weather plan, with approval for plan B
An approved weather plan for the event day, sent to the crew.
What it does
On the morning of your outdoor event: the hour-by-hour forecast at the venue, a plan by xMap AI (go ahead, tents, or move indoors), approved by the event manager, then sent to the crew on WhatsApp.
In one sentence: Once on 17 Apr 2027 at 06:00, in Cape Town, get the 1-day weather forecast, write a report with xMap AI, wait for approval, then send message in WhatsApp Business and email the list to you.
Why it is useful
The decision to put up tents or move indoors is made at dawn on the day. The plan arrives ready, so the manager only has to approve it.
Who it is for
Events, venues & exhibitions. Venues, event organisers, exhibition companies and wedding planners filling dates, booking suppliers and keeping guests safe. Every use case for events & venues
Best use cases
- An outdoor wedding
- A food festival
- A corporate family day
What each run gives you
- A WhatsApp message to the crew
The time it saves
Once on 17 Apr 2027 at 06:00. Doing the same work by hand takes about 30 minutes each time; it runs about 1 time a month, so it saves about 1 hours a month (an estimate). It is medium: 7 blocks.
The flow, block by block
- On the event dayTrigger · ScheduleStarts the flow on a timetable.
- The venueWhere · Area of interestSets where the flow looks: countries, cities or specific places, or areas you draw on a map.
- Hour by hour at the venuexMap data · Weather forecastThe weather forecast (Open-Meteo, from national weather services) for up to 16 days: temperature, rain, wind and UV.
- Write the weather planxMap AI · xMap LLMTell the AI what to do in plain words.
- Approve the planLogic · ApprovalStops the run until someone says yes.
- Send the plan to the crewApp · WhatsApp BusinessSend text, media and template messages from your WhatsApp Business number.
- Email me the resultsAction · EmailSends one email per run with all the items, or one email per item.
Every block can be changed after you use the template: the city, the type of place, the score, where the results go.
Use it now
Answer a few questions, enter your work email, and it runs in your own account, kept running until you pause it. Use this template.
How to set it up
- Build your first flow in ten minutes: From a blank page to a flow that emails you a ranked list every morning.
- Enrich a list once: A CSV of addresses or companies back with phone, website, rating and an AI score.
- Weather forecast: Up to 16 days for each place or city.
- Score, rank and label with xMap LLM: A score and a reason for every result, in your words.
- How to get rain alerts for your sites: A message when rain is forecast where it matters.
- Location intelligence: Using where things are, and what is around them, to make business decisions.
- Site selection: Choosing where to open a store, branch, clinic or facility.
More for Events, venues & exhibitions
- Exhibitors for my trade show: companies hiring sales: Companies hiring sales in your show’s industry, sized, with the marketing manager.
- New offices near my venue, for corporate events: New offices near your venue, scored, with the person who books events.
- My wedding vendor shortlist, kept fresh: The top florists, photographers, caterers and DJs near your venue, in one sheet.
- Hotels near the convention centre for room blocks: Hotels near the convention centre, best-rated first, for room blocks.
- Caterers to add to my preferred list: Well-rated caterers near your venue, approved for your preferred list.
- Brands expanding near my venue, for sponsorships: Brands opening branches near your venue, with a sponsorship idea.